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What Data Should Be Encrypted?

By in Business, Compliance, Email, Internet Security

It’s no secret that privacy issues are a major concern for everyone because the Internet is such a ‘free’ place to share information with others.

Secure Email Using Encryption

If you want to keep private or personally identifiable information from being disseminated by unauthorized people, one of the best ways to do this is by using Encryption to protect your data.

Here’s a list of things that should be encrypted to ward off a personal or professional data breach that can affect you negatively:

  • Email - While not all Emails necessarily need to be encrypted, any Email that contains sensitive information like Social Security numbers, Credit Card numbers, billing information, medical diagnostics, health records or other PII should be sent in an encrypted format, because Email isn’t a secure method of communication. Email that contains this sort of information and isn’t encrypted is actually a liability to your business or Organization and could result in lofty fines, jail time or both.
  • Sensitive Files - As more people move towards a paperless storage system, if you’re storing critical information in PDF files and other computer documents, these should also be protected with encryption. This assures that people that don’t have authorization to access these files won’t be able to view or share them with others.
  • Removable Media - Hard  media such as CD’s, DVD’s and USB thumb drives are the perfect format for storing important information, but if they aren’t protected with encryption anyone can access the data stored on them. Since they’re designed with portability in mind, hard media that isn’t encrypted could pose a significant security risk in the event that they’re ever lost, stolen or misplaced.
  • Embargoed News - If you want to protect news - whether it’s a Press Release, your earnings report or other time sensitive news - encryption services that allow you to set access rules that prevent your embargoed news from early release. This is helpful for anyone that wants to control when and how their Email or files get shared with recipients.

As you can see, almost anyone can benefit from the use of Encryption, but it’s most important for those in healthcare and healthcare business associates, financial advisors and companies of any size that want to protect key data being transmitted within and beyond their organization.

Please visit MostHost Encryption to find out more about our Email and data encryption solution today!