If you manage a business that has a number of employees using your domain Email services to stay in contact with clients, partners, suppliers or business associates chances are you haven’t spent a lot of time thinking about how Email spam can negatively affect your business operations.
In this article we’ll examine why Email spam can become a serious Email security issue for your business and the measures you can take to protect yourself against these remote threats.
- Server Performance Issues - If you’re using domain Email, any messages that are sent to or from your Organization must be processed on your host server. If your host server is getting inundated with Email requests, this could cause latency issues for anyone that’s attempting to access your website for informational or other purposes. Additionally, if you’re saving Email messages on your server - including Spam messages - this takes up valuable computer resources like your memory and disc space.
- Phishing Emails Can Result In Computer Infections - If you have a number of employees using unfiltered Email, your personnel could potentially click on a bad link or a file attachment and open the gateway for computer viruses, trojans and other malware to attack your computer system. In the event that your computer(s) get infected you could be looking at computer downtime, costly repairs or worst case scenario - a data breach. Needless to say, none of these outcomes are convenient for you or your business.
- Wastes Time And Money - Let’s face it, sorting through Email can take a bit of time and effort. By filtering unwanted Email before it gets a chance to be delivered to your business inboxes, sorting it is a lot easier. Email filtering does the heavy lifting of evaluating incoming mail messages so you and your employees don’t have to. This saves both time and money by slowing down the volume of Email you’re processing on an hourly, daily, weekly, monthly and annual basis and frees up your time to focus on your business efforts.
- Distribution Of Unapproved Content - Another security threat that you might not have considered is the distribution of unapproved content being sent from - or circulated within - your Organization. This includes inappropriate photos or copyrighted material. By preventing this type of content from being spread among your workforce you can avoid litigation associated with sexual harassment or other claims.
How Do I Get Rid Of These Threats?
While all of this might seem like a lot to take in, Software as a Service (SaaS) makes it easier than ever for business people to start filtering their incoming Email remotely in a cloud environment and helps protect your physical computer network against malicious Emails that are designed to wreak havoc on it. Please see the image below for a flow chart of how SaaS based Email security services work to protect your valuable business assets 24 hours a day, 7 days a week.