Encrypting your email and large file transfers is an increasingly popular way for organizations to secure their email and file transmissions. This allows senders to set rules for access based on users and is a simple way to decide what gets encrypted and how.  Encryption is no longer a complicated task. In fact, encrypting email has never been easier.

Enforcement policies make the difference

Tightly defined access rules and enforced policies are the key factor to ensure that email and large files are encrypted.  System administrators, who are probably already in charge of their organization’s data privacy and security policies, will set the correct rules in motion. Generally they’ll follow an already-written policy to the letter.

An encryption security policy might look something like this:

1. Secure email – Email server has been moved to the cloud and incoming and outgoing emails have been encrypted.
2. Secure Large File Transfer – Large files must be encrypted prior to distribution.  This is especially important for protecting Emails and documents that contain private data.
3. Secure Removable Media  - All files written to removable media – such as USB drives, CD’s or DVD’s – must be encrypted to assure that it can’t be accessed by unauthorized personnel.

With strict enforcement already set in place by the rule-set, encryption becomes mandatory and compliance is made easy. This helps your organization to avoid data and security breaches that can result in loss of reputation and fines or penalties assessed based on the infraction.

Putting a cloud-based email security plan into action is easier and more affordable than you think. If you’d like to beef up your Email security, we can help! Contact us or Request a free quote today.

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