Emails are increasingly being relied on for litigation. If an email you wrote ever comes up in court, you’ll need to produce a copy from your archive. If you haven’t been archiving all your incoming and outgoing emails, you could be in for a rough ride. Email archives are a lot like insurance. You might not need it until a situation arises, but if something happens you’ll be very glad you have it. Compliant email archiving allows your organization to prepare for the worst, while expecting the best.

Email archives are also excellent for any company that takes payments from clients online. Should a dispute ever arise, you’ll have a complete record of your correspondence to show your merchant account provider exactly what transpired. This eliminates the need for a he said/she said type of dispute and allows you to focus on the facts. When it comes time to prove what you’re saying is true, you’ll be able to do so easily. Email archives eliminate confusion and give you the detailed records you need to prove compliance and to reduce problems that have been traditionally associated with electronic mail.

Email Archiving Proves Compliance

At MostHost, we offer the robust MXSweep archiving solution. This cloud-based archiving service boasts numerous features that help organizations remain compliant. All records are stored in an archive in the correct format for eDiscovery, saving you hassle when it comes time to produce the records. You can configure your archive in any manner you choose and all archiving will be accomplished automatically. There’s no need to second guess because this system just works!

Email archiving with a detailed audit trail puts you in charge of all your electronic mail communications. If you need to produce records, you can. When all is said and done that’s the main feature and the one that can end up saving you big bucks. Further, email archiving means you’ll never lose a message from anyone ever again. All of us have experienced extreme frustration when we tried to find an email we just knew existed but didn’t! With an email archive, you can search for the email in the same way you would use a search engine and find it instantly. You can selectively resend old emails too. This comes in handy when someone insists you didn’t sent them a message in the first place. You can just ‘resend‘ it and prove your point!

June is a great month to implement email archiving. MostHost and MXSweep are offering a 25% discount on cloud email archiving for anyone who signs up this month. Click here to receive a no obligation quote on email archiving.